Frequently Asked Questions about Submissions

This document has an updated list of frequently asked questions about IJCAI-ECAI 2018 paper submission. If you have a question that is not on this list, please feel free to send a mail to me at pcchair@ijcai-18.org.

Jérôme Lang

Program Chair, IJCAI-ECAI 2018

Questions

  1. Can I submit a paper to IJCAI if it is already on arXiv?
  2. A preliminary version of my paper has
    already been presented at a workshop or a conference
    without proceedings. It it ok to submit it to IJCAI?
  3. How strict is the author anonymity
    requirement in the submissions?
  4. Can I submit the title and abstract of
    paper which is under review for a conference whose
    notification date is between January 25 and January 31?
  5. My paper has been rejected from AAAI-18.
    Do I have to attach the reviews and the response letter?
  6. Is supplemental material allowed for IJCAI submissions?

  7. Are color images allowed in a submission?
  8. When does a paper qualify as student paper?
  9. Can I submit a paper consisting of an extension of a previously published short paper / extended abstract?
1. Can I submit
a paper to IJCAI if it already on arXiv?

Yes. We require that any submission to IJCAI must not
be under review at any other refereed publication venue including
archival conferences and journals. Papers put on arXiv
do not violate this rule as long as they are not
refereed.

2. A preliminary
version of my paper has already been presented at a
workshop or a conference without formal proceedings.
It it ok to submit it to IJCAI?

Yes. This applies more generally to papers presented in
any non-archival venue (that is, as long as there are no
formally published proceedings with a publisher and an
ISSN).

3. How strict is the
author anonymity requirement in the submissions?

IJCAI requires that all submissions be anonymised so
that the review of the submission is done on objective
criteria, and is not influenced by author identity. To
facilitate this, we require that the authors follow both
the letter and spirit of the normal anonymisation
guidelines. Any paper that obviously violates this
requirement will be rejected without review. 

The anonymity requirement holds only for the submitted
paper. If a non-anonymous version of your paper or its
title has appeared in a workshop, on ArXiv, in a seminar
announcement, etc., that’s ok to submit it to IJCAI.
Program committee members will be explicitly instructed
not to actively seek to figure out author identities
with the help of search engines.

4. Can I submit the
title and abstract of paper which is under review for
a conference whose notification date is between
January 25 and January 31?
Yes. In case your paper is accepted to this conference,
you will have to withdraw the title and abstract as soon
as you learn it. (This applies in particular to papers
submitted to AAMAS 2018 and ICAPS 2018.)

5. My paper has been
rejected from AAAI-18. Do I have to attach the reviews
and the response letter?
You may (and I recommend it) but it is not compulsory.
6. Is supplemental
material allowed for IJCAI submissions? Are anonymised
links to supplemental material allowed?

No supplemental material is allowed for submissions to
the IJCAI main track. On the other hand, you are welcome
to provide an anonymised  link to supplemental
material containing, for instance, full proofs,
additional figures or examples, or more complete data
sets. Note however that reviewers won’t be required to
look at this supplemental material, and that your paper
should be self-contained.

7. Are colour images
allowed in a submission?

Yes. (The style instructions suggesting black &
white images are a holdover from the days of hard copy
proceedings).

8. When does a paper
qualify as student paper?
A paper is considered a ‘student paper’ and thus a
potential winner of the ‘Best Student Paper Zward’ when
the first author is as a student who, at the time of
submission, has not obtained any PhD degree yet. When
submitting a paper, this should be indicated by marking
the appropriate checkbox.
9. Can I submit a paper consisting of an extension of a previously published short paper / extended abstract?
Yes, provided that the extension is significant. If, for instance, the short paper is a two-column two-page paper, the answer is clearly yes. I consider that a short paper is indeed ‘short’ if its length is no more than half the length of an IJCAI submission, that is, no more than 3 pages (references excluded), double-column format. If you are not sure, ask the Program Chair.